Monterey Select Board
Minutes of the meeting of 9/11/15
Meeting Opened at: 9am
Select Board Members Present: Scott Jenssen, Chairperson, Kenn Basler (arrived at 9:15am) and Steve Weisz
Also in attendance for parts of the meeting: Barbara Gauthier
A moment of silence was held in remembrance of those lost at 9/11.
The board met with Barbara Gauthier, Municipal Financial Consultant to continue discussions on the following:
1. Scott reported that he wasn’t able to get in touch with Bethany last night however he did send an email asking if she would stay on until the 18th and when she would be in next to go over the numbers on the books. She responded that she would be in tonight at 4pm.
2. Scott reviewed the responses from Bethany with regards to signing off on account balances, passwords, keys, signers on accounts, payroll, etc. with the Board and Barbara.
3. Kenn reported that Brendan did not return his call requesting if he would stay on for one more week.
4. Kenn set up interviews with the Accountant and Treasurer from Egremont for 4pm tonight. Kenn has also spoken with Bruce Turner, Select Board member in Egremont of the possibility of making these shared positions with Egremont should the Board move ahead with hiring these individuals. Barbara stated that she would like to participate in the interviewing and selection of the Accountant but would like to stay out of the Treasurer selection as she is close friends with someone is interested in the position; Scott was concerned with the potential ramifications to Barbara’s friendship due to the current situation we are in, the parties interested in applying and Barbara’s involvement in trying to make the transition and close the books.
5. The Board granted permission to Barbara Gauthier and Melissa Noe to have all access to any things necessary (offices, files, computers, etc) to keep operations flowing in the Accountant and Treasurer’s office. A letter was also composed to send to all the banks where we hold accounts requesting that effective immediately Scott Jenssen be added as a signer and Bethany be removed as of September 13th.
6. The Board made a motion authorizing Melissa Noe to run payroll until a replacement is found. The motion was seconded and approved unanimously.
A motion was made and unanimously approved to adjourn the meeting at: 9:40am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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